OFFICE MANAGER
We are seeking a capable and organised Office Manager to provide high-level administrative, systems and operational support to the Swan Earthmovers team and the wider Swan Group.
This role is ideal for someone who enjoys variety, takes ownership, and can confidently manage business systems, office operations and financial administration while supporting a busy operations team.
About The Role
Position Title: Office Manager
Business: Swan Earthmovers
Location: Meningie
Employment Type: Permanent Part-time
Position Description
The Office Manager role is a permanent part-time position that is both customer and business-focused, and it provides critical support in the following areas:
SYSTEMS & BRANCH MANAGEMENT
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Systems operation and management. The Office Manager is responsible for the operation, management and supervision of key business systems, including:
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Next Minute (Sales and job costing records)
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Xero (AP, AR and Payroll)
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Bright HR (employment data)
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Bright Safe (safety data)
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Mechanic Desk (repairs and maintenance records)
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Swan Group Safety Management System (WHS policy and procedures)
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Swan Group Asset Management (future).
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ISO Certification Maintenance. Operate and maintain ISO Accreditation status (Quality and WHS System) in accordance with the Swan Earthmovers Management Manual and JLB Track monitoring system.
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Operational data analysis. Working with the Operations Manager, interrogate and analyse data collected by our business systems, and present performance management reports.
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Stock control. Responsible for maintaining accurate stock records and movements, resulting in real-time stock control/value.
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Branch management. Management of all aspects of an effective support service, including visitor induction, housekeeping, amenities, catering, repairs, equipment and records management.
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Office Allrounder. From time to time, the Office Manager shall support other Swan Group entities with comparable financial and administrative tasks.
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Training needs and coordination. Working with the Swan Earthmovers team, identify training needs, organise delivery, and record.
ABOUT US
The Swan Group is a diversified regional business operating across multiple entities. We pride ourselves on being practical, people-focused, and community-minded, with a strong emphasis on quality systems, reliable support, and collaborative teamwork across the Group.
The Swan Group is a family-owned group of companies led by Craig and Kerry Swan. The Group has a diverse range of business interests, including farming, fertiliser, real estate, mechanical services, earthmoving, agribusiness, and retail.
We are looking for people to join our family-style culture, aligned with the Swan Group values:
• Professional: We are industry leaders and deliver quality results
• Courageous: We are confident decision makers
• Accountable: We take responsibility
• One Team: We have genuine conversations and work together
• Healthy Relationships: We build respectful and supportive relationships
• Family & Communities: We invest in our family and communities
Schedule of Additonal Terms and Conditions
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Annual leave to be negotiated according to workload and business cycles.
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The Office Manager will interact with The Swan Group Finance Team on a regular basis and, may from time to time, share task-based responsibilities.
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The Office Manager will report directly to the Operations Manager.