OFFICE MANAGER
We are seeking a capable and organised Office Manager to provide high-level administrative, systems and operational support to the Swan Earthmovers team and the wider Swan Group.
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This role is ideal for someone who enjoys variety, takes ownership, and can confidently manage business systems, office operations and financial administration while supporting a busy operations team.
About The Role
Position Title: Office Manager
Business: Swan Earthmovers
Location: Meningie
Employment Type: Permanent Part-time
Position Description
The Office Manager role is a permanent part-time position that is both customer and business-focused, and it provides critical support in the following areas:
SYSTEMS & BRANCH MANAGEMENT
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Systems operation and management. The Office Manager is responsible for the operation, management and supervision of key business systems, including:
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Next Minute (Sales and job costing records)
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Xero (AP, AR and Payroll)
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Bright HR (employment data)
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Bright Safe (safety data)
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Mechanic Desk (repairs and maintenance records)
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Swan Group Safety Management System (WHS policy and procedures)
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Swan Group Asset Management (future).
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ISO Certification Maintenance. Operate and maintain ISO Accreditation status (Quality and WHS System) in accordance with the Swan Earthmovers Management Manual and JLB Track monitoring system.
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Operational data analysis. Working with the Operations Manager, interrogate and analyse data collected by our business systems, and present performance management reports.
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Stock control. Responsible for maintaining accurate stock records and movements, resulting in real-time stock control/value.
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Branch management. Management of all aspects of an effective support service, including visitor induction, housekeeping, amenities, catering, repairs, equipment and records management.
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Office Allrounder. From time to time, the Office Manager shall support other Swan Group entities with comparable financial and administrative tasks.
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Training needs and coordination. Working with the Swan Earthmovers team, identify training needs, organise delivery, and record.
ABOUT US
The Swan Group is a diversified regional business operating across multiple entities. We pride ourselves on being practical, people-focused, and community-minded, with a strong emphasis on quality systems, reliable support, and collaborative teamwork across the Group.
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The Swan Group is a family-owned group of companies led by Craig and Kerry Swan. The Group has a diverse range of business interests, including farming, fertiliser, real estate, mechanical services, earthmoving, agribusiness, and retail.
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We are looking for people to join our family-style culture, aligned with the Swan Group values:
• Professional: We are industry leaders and deliver quality results
• Courageous: We are confident decision makers
• Accountable: We take responsibility
• One Team: We have genuine conversations and work together
• Healthy Relationships: We build respectful and supportive relationships
• Family & Communities: We invest in our family and communities
Schedule of Additonal Terms and Conditions
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Annual leave to be negotiated according to workload and business cycles.
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The Office Manager will interact with The Swan Group Finance Team on a regular basis and, may from time to time, share task-based responsibilities.
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The Office Manager will report directly to the Operations Manager.