Office Allrounder
We are seeking a capable and adaptable Office Allrounder to provide high-quality administrative, technology and financial support to the Directors and the wider Swan Group.
​
This role is ideal for someone who enjoys variety, takes ownership, and can confidently juggle administration, systems, and light finance tasks while supporting a busy leadership team.
About The Role
Position Title: Office Allrounder
Business: The Swan Group
Location: Meningie or Tailem Bend (with support across Swan Group entities)
Reports to: Directors / Group Management
Employment Type: Full-time or Part-time (by negotiation)
Key Responsibilities
Administration & Office Support
-
Provide day-to-day administrative support to Directors and Group management
-
Manage emails, calendars, correspondence and document preparation
-
Maintain organised digital and physical filing systems
-
Assist with onboarding documentation and general HR administration
-
Coordinate meetings, travel and internal communications as required
Technology & Systems
-
Confident use of business systems including Xero, Microsoft 365 and cloud-based platforms
-
Support document control, templates and shared drives across the Group
-
Assist with system improvements, process documentation and basic troubleshooting
-
Support implementation and adoption of new systems and technologies
Finance Support
-
Assist with accounts payable and receivable
-
Invoice processing, reconciliations and expense tracking
-
Support finance managers and external accountants as required
-
Maintain accurate records in line with Group standards
Group Support
-
Provide responsive support across multiple Swan Group businesses
-
Assist with projects, reporting and ad-hoc tasks as required
-
Act as a reliable point of contact between sites, teams and Directors
Skills and Experience
Essential:
-
Strong administration and organisational skills
-
High level of confidence with technology and business systems
-
Experience using Xero or similar accounting software
-
Sound written and verbal communication skills
-
Ability to manage competing priorities and work independently
​
Desirable:
-
Previous experience in a multi-entity or small business environment
-
Exposure to finance, bookkeeping or payroll support
-
Experience supporting senior leadership or Directors
-
Understanding of regional or family-run businesses
​
ABOUT US
The Swan Group is a diversified regional business operating across multiple entities. We pride ourselves on being practical, people-focused, and community-minded, with a strong emphasis on quality systems, reliable support, and collaborative teamwork across the Group.
​
The Swan Group is a family-owned group of companies led by Craig and Kerry Swan. The Group has a diverse range of business interests, including farming, fertiliser, real estate, mechanical services, earthmoving, agribusiness, and retail.
​
We are looking for people to join our family-style culture, aligned with the Swan Group values:
• Professional: We are industry leaders and deliver quality results
• Courageous: We are confident decision makers
• Accountable: We take responsibility
• One Team: We have genuine conversations and work together
• Healthy Relationships: We build respectful and supportive relationships
• Family & Communities: We invest in our family and communities
Personal Attributes
-
Proactive and solution-focused
-
Trustworthy and discreet
-
Flexible and adaptable
-
Strong attention to detail
-
Comfortable working across different teams and locations
What we offer
-
A varied and meaningful role within a growing regional business
-
Flexible work arrangements (hours and location negotiable)
-
Supportive leadership and a collaborative team environment
-
Opportunity to grow with the Swan Group over time